Program Specialist

Summary

This position is located in the Office of Strategic, Facility and Master Planning (SFMP) at the Greater Los Angeles Healthcare System in Los Angeles, CA. The Program Specialist is responsible for providing a full range of support functions assisting in the formulation and development of organizational facility plans.

Duties

• ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include but not limited to: Coordinating property management programs by developing, analyzing, and coordinating short-, mid-, and long-range plans supporting Strategic, Facility, and Master Planning Advising SFMP leadership on planning, coordination, analysis, and execution of administrative policies, programs, and internal and external healthcare system operations Coordinating initiatives across healthcare system departments, including Asset Management, Engineering, Information Technology, Logistics, Environmental Management, and Health Administration Developing and monitoring business programs, analyzing business initiatives and processes, and conducting facility-wide studies to meet organizational objectives and customer needs Analyzing and evaluating program effectiveness, conducting statistical and program analyses, and recommending resolutions to improve operations and achieve established objectives Planning, organizing, and reviewing resource requests and recommending allocations based on organizational needs and the ability to effectively utilize resources Conducting qualitative and quantitative studies, analyzing factual, historical, statistical, and financial data, and developing findings and recommendations through stakeholder input Monitoring strategic initiatives and projects, tracking ongoing studies, briefing facility leadership, reviewing program budgets, and recommending operational improvements Serving on healthcare system committees as an appointed liaison, presenting concepts and recommendations, and advising SFMP leadership on program initiatives Coordinating contractor activities related to healthcare planning, construction, real estate, communications, and logistics, and facilitating collaboration across healthcare system departments Managing assigned programs and administrative responsibilities, tracking recommendations through completion, evaluating policies and procedures, and identifying opportunities to improve healthcare operations Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved

Qualifications

Minimum Requirement: The following are the minimum qualifications required for appointment as a Program Specialist in the Veterans Health Administration (VHA) , which all applicants must meet. Specialized Experience (GS-11): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-09) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include but are not limited to: evaluating healthcare program goals, objectives, key events, milestones, and program accomplishments; understanding relationships among healthcare programs and key administrative support functions within the employing agency and other agencies; applying administrative laws, policies, regulations, and precedents applicable to healthcare administration; assessing public reaction and understanding of healthcare information programs and explaining significant issues to individuals and groups interested in the facility's healthcare programs; and applying administrative and management knowledge to support healthcare program operations and administrative functions. (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.) OR, Education (GS-11): Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. NOTE: One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) OR, Combination (GS-11): Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-11. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Requirements

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary and may include some need for occasional travel. The incumbent will be subjected to stressful situations due to short time frames for completion of assignments and potential and actual conflicts. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Grade: GS 11. . Apply by 2026-11-10 on USAJOBS.