Navigation Support Specialist

Summary

About the Position: This Navigation Support Specialist role at the Big Sandy Area Office in Louisa, KY involves daily admin, personnel, and budget support across 9 projects. Serves as a liaison between the district office and field sites, handles inquiries, manages data calls, and coordinates records and training. Financial duties include generating CEFMS reports, tracking obligations and expenditures for nine projects, and providing monthly budget updates to the Operations Project Manager.

Duties

• GS-05 Responds to basic inquiries from employees regarding standard administrative procedures.
• GS-05 Maintains local office personnel and training records, ensuring required documentation is filed correctly.
• GS-05 Inputs financial transactions, obligation requests, and work items into established tracking systems based on explicit instructions.
• GS-05 Assists in extracting standard monthly financial reports from automated systems and compiles basic Excel spreadsheets for review by higher-graded analysts or managers.
• GS-07 Reviews personnel action requests for accuracy and completeness before routing them.
• GS-07 Serves as a point of contact for employees to resolve standard administrative issues
• GS-07 Consolidates budgetary data from various standard reports to track obligations against planned schedule
• GS-07 Reconciles minor financial discrepancies, prepares routine draft funding documents, and assists in the preparation of regular budget reviews by identifying variations between planned and actual expenditures.
• GS-09 Coordinates all personnel and administrative support actions across the division by acting as the direct liaison between Area Office Managers.
• GS-09 Managing the in-processing of new hires
• GS-09 Formulates budget requirements by establishing obligation schedules, developing funded work items, and monitoring ongoing expenditures to ensure financial alignment.
• GS-09 Establishes obligation schedules, develops funded work items, and monitors expenditures.

Qualifications

Who May Apply: CURRENT FEDERAL EMPLOYEES OF THE HIRING AGENCY: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the Command Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-05 General Experience: Three years progressively responsible experience, 1 year of which was equivalent to at least the GS-04 grade level, which includes 1) providing routine administrative help at multiple work sites to support daily operations; 2) performing simple budget tracking to confirm correct use of funds; and 3) preparing basic materials to support meetings and routine visits. This definition of general experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four year course of study leading to a bachelor's degree. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120. Add the two percentages. GS -07 Specialized Experience: One year of specialized experience which includes 1) providing administrative help to multiple work sites to maintain daily operations; 2) supporting budget tracking to verify correct use of allocated funds; and 3) preparing basic materials to support meetings and routine visits. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration; Business Management, Human Resources, Accounting, Finance, Public Administration, or Organizational Leadership. OR Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree with Superior Academic Achievement. In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled, such as that identified in Education above. Superior Academic Achievement is based on: (1) Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR (2) Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR (3) Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achshonor.org/). OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. GS 09 Specialized Experience: One year of specialized experience which includes 1) coordinating personnel actions to ensure accurate processing of employee records; 2) monitoring budget activity to verify proper use of funds; 3) managing administrative support across multiple work sites to maintain operational continuity; and 4) preparing routine materials to support meetings and official visits. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration; Business Management, Human Resources, Accounting, Finance, Public Administration, or Organizational Leadership. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. Time in Grade Requirement: [GS-5]: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-4). [GS-7]: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-5). [GS-9]: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-7).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Grade: GS 5 to 9. . Apply by 2026-11-13 on USAJOBS.