Administrative Officer

Summary

This position is located in the Environmental Management Service (EMS), at the Amarillo VA Health Care System (VAHCS). The primary purpose of this position is to direct and coordinate the administrative, operational/planning activities internal and external to the Environmental Management Service. The incumbent will oversee the budget and conduct comprehensive staffing/organizational analyses of EMS (final authority resting with the Service Chief).

Duties

• MAJOR DUTIES: Personnel Administration and Management The Incumbent is responsible for personnel management of EMS; tracking, preparing, and finalizing the many requests (surveys/data calls) which are initiated by both internal and external stakeholders/program managers; processing requests to the Resource Management Committee for replacement personnel, funding requests, and changes in programs, etc. Acts as reviewing authority with the Human Resources Office concerning personnel related matters, i.e., disciplinary actions and responds to appeals and grievances. Attends hearings as requested. This may involve working with District Counsel, Special Counsel, EEO Investigators, Office of Inspector General and others in resolving personnel problems and taking personnel actions. Plays a vital role in developing and coordinating internal review systems to assure that EMS management activities (Housekeeping, Textile, Waste, Pest Management, Recycling, and Interior Design) comply with agency, accrediting and regulatory requirements. Assists managers and staff in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals. Drafts disciplinary and adverse actions, special leave requests, performance and incentive awards related to employee and labor relations issues within the Service, final authority resting with the Chief. Budgeting/Fiscal Management The incumbent develops the need for and maintains an awareness of available resources, and makes recommendations to EMS management regarding needs, distribution, or redistribution of these resources. Incumbent is authorized to be approving official for supply orders, supplies, services, and equipment. The incumbent reviews orders to verify their need and ensures that each section receives the appropriate share of available funds and operates within the authorized budget. The incumbent is responsible for all EMS fund control points. Gathers and analyzes budget needs of EMS and initiates all phases of budgeting within administrative requirements. Incumbent is responsible for formulation and execution of annual budget including salaries, travel, supplies, equipment, and all other general operating expenses. Incumbent is a purchase card holder and complies with all the acquisition regulations, both Federal, VA and local to include small business, Javits-Wagner-O'Day Act, Furniture IDIQ Contracts, and other mandatory sources. Makes individual purchases not exceeding the micro-purchase limit. Reconciles purchase card charges within the established time limits. Procurement/Contracting Incumbent manages procurement and contracting for the organization. Incumbent serves as primary Contracting Officer Representative (COR) for Regulated Medical Waste Disposal, Pest Management, Solid Waste disposal, Recycle Waste disposal, Interior Design, and any additional EMS contracts for services, multi-year service contracts that may be necessary for operational functionality, and purchases requiring a purchase card. The incumbent will be required to prepare for quarterly meetings with the CO to review mandatory reporting requirements, conduct Fiscal audits, review potential adjustments and funding justifications. Administrative Management The Incumbent manages and coordinates all administrative aspects of the Service. As such, is responsible for developing both long and short-range policies and plans for EMS by coordinating the administrative needs of the organizational units for which accountable. Assure EMS meets Records Control Schedule requirements, systems of records, and organization plan for all forms of records. Provides formularized planning direction and is responsible for submission of EMS Business Plans and supports the submission of various reports. Responsible for the development and implementation of policies and procedures for the Service, as well as recognizing the need for new policies and brings such policies to the attention of the Chief. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday, 7:30 a.m. - 4:00 p.m. Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. This is an onsite position. Telework may be offered when deemed necessary by the department AD-HOC, (Employees who telework on an occasional, episodic, or short-term basis, and have completed required telework training and telework agreement). (Portion of day acceptable). Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD00435O and PD00422O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Qualifications: To qualify for this position at the GS-7 level, you must meet one of the following: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS- 05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of computer systems; management of administrative staff; ensuring that contracts are developed, maintained, and implemented in accordance with the Department of Veterans Affairs' mission, regulations, and directives, as well as those of the Amarillo VAHCS (including Contractor Officer Representative - COR duties); management of all EMS credit card users; and providing broad administrative support to the Chief of EMS, as directed. This includes, but is not limited to, preparing reports for submission to VISN, VACO, other federal departments, state agencies, and private organizations. OR, Education: Have successfully completed one (1) full year of graduate level education (18 semester hours) OR superior academic achievement. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. - Education cannot be credited without. OR, Combination: Have equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a Bachelor's Degree may be used to qualify applicants for the GS-07 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. To qualify for this position at the GS-9 level, you must meet one of the following: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS- 07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge and skills in applying analytical and evaluative methods and techniques to issues or functions related to office administration; knowledge of pertinent laws, regulations, policies, and precedents that affect administrative operations; knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization; knowledge and skills in adapting analytical techniques and evaluation criteria to measure and improve program effectiveness and/or organizational productivity; skill in conducting detailed analyses of complex functions and work processes; and interpersonal skills in presenting staffing recommendations and negotiating solutions to disputed recommendations. OR, Education: Have successfully completed a Master's Degree or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. - Education cannot be credited without documentation. OR, Combination: Have equivalent combinations of successfully completed graduate level education beyond 18 semester hours and specialized experience to meet the total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. Physical Requirements and Work Environment: The work is primarily sedentary and is usually accomplished while seated at a desk or table, typically in an adequately lighted and climate-controlled office. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Some standing, walking, bending and lifting (up to 15 lbs.) is required. Physical exertions including stretching, reaching and pulling or pushing cares occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Note: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Requirements

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Grade: GS 7 to 9. . Telework eligible. Apply by 2026-11-12 on USAJOBS.