Administrative Officer (Anesthesiology)

Summary

The position is located within the Department of Veterans Affairs, Veterans Health Administration (VHA), Hampton VA Medical Center (VAMC), Anesthesiology Service. The Anesthesiology Service is a critical care-driven medical specialty responsible for the delivery of perioperative anesthesia care, pain management, sedation, and related clinical support services before, during, and after surgical and diagnostic procedures throughout the HVAMC. This position reports to the Chief of Anesthesiology.

Duties

• Major Duties: Serves as the principal administrative advisor to the Chief of Anesthesiology and coordinates all administrative operations for the service. Develops, implements, evaluates, and revises administrative policies, procedures, and operating practices that support efficient clinical and business operations. Coordinates workforce planning activities including recruitment, staffing projections, position management, position descriptions, functional statements, job analyses, interview coordination, onboarding, orientation, performance plans, competencies, awards, training, and adverse actions. Monitors all personnel actions and advises leadership on status and completion. Serves as liaison with Human Resources, Finance, Contracting, Facilities Management, Supply Chain Management, Information Technology, Police and Security Service, Environmental Management, and other internal and external stakeholders. Maintains personnel records, validates time and attendance, monitors annual Talent Management System (TMS) compliance, coordinates mandatory training, and ensures organizational readiness for inspections. Develops and implements performance measures, workload analyses, productivity studies, dashboards, and operational reports supporting executive decision making. Evaluates trends in workload, staffing, access, utilization, expenditures, and quality indicators. Analyzes service operations and recommends organizational improvements that enhance efficiency, productivity, patient care, regulatory compliance, and resource utilization. Prepares annual reports summarizing accomplishments, strategic goals, quality initiatives, committee participation, education, staffing trends, fiscal performance, and recommendations. Assists the Chief of Anesthesiology with formulation, justification, execution, monitoring, and reconciliation of the annual operating budget. Tracks expenditures involving salaries, travel, equipment, contracts, supplies, and other operating expenses while ensuring funds remain within authorized limits. Performs market research, develops Independent Government Cost Estimates (IGCE), Statements of Work (SOW), acquisition packages, sole-source justifications, procurement requests, and supporting documentation. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday (8am-4:30pm) Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Anesthesiology)/PD503650 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/13/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of recruitment, performance management, position management, incentive awards, leave administration and workload distribution in order to perform administrative duties as the Human Resources liaison for all personnel issues such as projecting staffing needs, handling disciplinary actions and reporting them through the proper channels identifying and analyzing HR processes, and delivering and maintaining HR information systems like HR Smart/MSS and LEAF. Knowledge of administrative concepts and practices to recommend changes in administrative policies, create and implement procedures and practices affecting operations of the entire Occupational Safety and Health Service. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent degree or successful completion of two full years of progressively higher level of graduate education leading to a master's degree or completion of a L.L. B. or J.D. that is related to the position being filled. (Transcripts Required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Requirements

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Grade: GS 9. . Telework eligible. Apply by 2026-11-13 on USAJOBS.