Accounts Payable Staff (US Operations)

Job Summary: As an Accounts Payable Staff you will process, code, and reconcile invoices and vendor statements while ensuring accurate, timely payments. The role investigates discrepancies, supports month-end close, reviews payment runs, and produces AP-related reports such as KPI, GRNI, and aging reports. It also involves responding to internal and external queries, maintaining procedure documentation, training junior staff, and improving processes.

Responsibilities   

• Check, sort, code and match invoices  

• Process non-PO invoices in accordance with the Delegation of Authority  

• Monitor and reconcile vendor statements to ensure payments are up to date  

• Research and resolve invoice discrepancies and issues  

• Participate in month end closing  

• Ensure data accuracy  

• Perform other ad-hoc tasks defined by the direct leader or above  

• Handle queries through email or phone (both external and internal customers)  

• Review payment runs to ensure data accuracy   

• Produce monthly reports ( e.g. KPI, GRNI, AP Aging)  

• Have a continuous follow up on aged items ( e.g. GRNI, AP Aging)  

• Provide trainings to Associate and Staff Accountants  

• Ensure Desktop Procedure Documentation is up-to-date  

• Recognize process deficiencies and suggest solutions  

• Participate in projects as required  

Qualifications:  

• 1-3 years relevant experience  

• Economics/Finance related Secondary Studies or Bachelor's Degree (or in progress) required , studies in Economics is an advantage  

• Excellent verbal and written communication skills in English and any other language (as per required in role)  

• Proficient in data entry and management  

• Ability to build effective relationships with customers via phone  

• Confident user of MS Office (Excel, Word, PowerPoint)  

• Basic knowledge and experience using ERP systems ( e.g. Oracle, SAP) is an advantage  

• Good analytical, research and problem-solving skills with keen attention to detail  

• Excellent team player  

• Supportive attitude and good interpersonal skill set  

• Ability to cope with process changes